not formatted with too much care since we're going out for drinks :-D
Minutes of the Commitee Meeting 2005 January 9
...inasmuch as a meeting attended by mostly ex-committee members could be called one - more accurately an OldiesMeeting?? :)
- Present
- Mike D, Sean F, Michelle H, John M, d@vid s, d@vid's phone, Garrick vO
:Apologies: Everyone else
- In Durban (no need to apologise)
- Graham P
:In UK: Ian K
- In Thailand?
- Hendri C
** NB Ian and Tai, we gave you stuff to do ;) **
Committee business
It was noted, motioned, passed, confirmed and will in due course be defenestrated that John M will be Scrivener in 2005, since d@vid will be in Tokai, which is not the middle of nowhere, for most of the year.
See the end of the minutes for a painful demonstration of how to spell CLAWs?, Dragonfire and other fun words.
CLAWmarks 32
No more nagging, deadlines have passed
We need art, nag for art!!!
- d@vid s:
- editing & stuff, making submitters cry
- Sean F:
- hassle GMs? for campaign classifieds (e.g. Conrad, Tim)
- Adrianna P:
- have birthday
- Scribusize, ready-to-print
- actual printing:
- guess we have to do that too
Orientation schedule
PREVIOUSLY
Res + Faculty Orientation
MON FEB 14
Stand goes up, Gazebo lies in wait
CLAWmarks 32 available
Roleplaying demos
LARP sign-ups open
TUE FEB 15
Roleplaying demos
LARP: By Invitation Only - Briefing: 16h00, Run: 17h00 - 20h00
WED FEB 16
Roleplaying demos
LARP: High Seas - Briefing: 16h00, Run: 17h00 - 20h00
THU FEB 17
Sax Appeal Interruption
FRI FEB 18
RAG party?
SAT FEB 19
Adamastor (SCA) Valentine's Tournament (d@vid to confirm CLAWs interaction/promotion)
CLAWs party @ The One Ring - 19h00
(19, 19h00, nubile, other words beginning with n)
SUN FEB 20
No rest for the wicked
MON FEB 21
Freshers mistakenly attend first lectures
Notes
CLAWmarks 32:
Free with a coke on sign-up
R5 otherwise
Roleplaying demos:
In the shade of the gazebo
Preference to newbies
GMs? required (speak to Sean)
LARP Sign up:
LARP scheduling currently tentative
Character sheet on sign-up, require cellphone #
Newbies oriented: Preference, low costume requirements
Backups required (speak to Sean)
Orientation Tasks
(Note new task-oriented structure! Also available in mint and peach.)
- All of committee (including Mike, Michelle and various hangers-on):
- in costume at gazebo
- sean to help with costumes (e.g. John M)
- lassoing (see recent fwd to mailing list)
- promote Midweek Mayhem during Orientation
- Ian K:
- print, enlarge, distribute flyers + posters
- pending Garrick vO (posters), Michelle/John/d@vid (flyers)
- NB SDSD can send posters to other campii for distribution
- printing of CLAWmarks 32?
- Tai S:
- organise wargaming demos (presumably in tandem with roleplaying demos, speak to Sean)
- Mike D:
- book stall for Orientation (done)
- location of stall? (for Garrick: posters)
- confirm Orientation dates (done)
- confirm dates/times of major events (e.g. RAG party)
- confirm day of By Invitation Only (left voicemail w/ Shelaaargh)
- send Michelle last flyer
- confirm the One Ring (pending? done?)
- Sean F:
- Confirm status of banner
- (Backup plan: Mike/d@vid: Harry Brendan)
- Bandanas for High Seas
- bananas, and other things beginning with "ban"
- organising LARPs
- GMs? for both
- preparing sign-up sheets, character sheets (x 2)
- confirming availability on the day
- organising GMS for demo modules
- emphasise shade offered by spanky gazebo
- settle the issue of the year-old t-shirts
- Michelle H:
- new flyer
- A5, single-sided, black & white
- not just the Choose Your Own Adventure metaphor (to get last flyer from Mike)
- required: CLAWs, http://claws.uct.ac.za, "Roleplaying & wargaming society"
- optional: where the stand is (do we know?)
- d@vid to edit (the knife! it culls!)
- John M:
- can't sing, can't dance, generally available to help out
- helping Mike D with booking/dates (also seeing where SDSD is)
- helping Michelle H with flyer (the newbie's perspective)
- d@vid s:
- ask Patrick S re lassoing (done)
- to explain CLAWs grammar (done, see Memo)
- edit new flyer (pending Michelle/John)
- add sean to cthudmasters (for once & future Guildmistressing)
- find & send Garrick CLAWs logo (as found on t-shirt)
- confirm interest in Adamastor Valentine's Tourny (new item)
- web stuff
- organise a logon for John M with Simon C
- prominent how to use tiki link (well, I made some bits bold, I'll add a big fat freshers' link too, I think)
- fresher oriented front page (resurrect that old one)
- Garrick vO:
- declared High Don of Posters
- A3, black & white
- required: CLAWs, http://claws.uct.ac.za, "Roleplaying & wargaming society"
- optional: where the stand is (do we know?)
- pending: logo as on t-shirts (pending d@vid)
Other stuff (post-Orientation)
- d@vid s:
- hassle Sean to implement Guildmistress ideas
- Sean F:
- organise Midweek Mayhem GMing? from cthudmasters, in advance (pending d@vid invite)
- organise GM/player feedback in MWM
! A Memo That Is Not About How Cool My Phone Is
Please note the following spellings, including capitalisation (or not) and spaces (or not)...
* CLAWs (small s, it's not an acronym)
* Dragonfire (no space)
* CLAWthing, CLAWmember, CLAWmarks, CLAWroom... (no space, capital CLAW)
* CLAWs Noticeboard, CLAWs party... (if not a prefix, it has an s)
CLAWs' or CLAWs's dependent on whether you write Achilles' or Achilles's (as opposed to Jones's, which is always Jones's), should it ever come to that.
The exception: ClawWiki? (coz that's a traditional WikiWord?)
SPON is always written in all caps, particular in the word SPONsor?.
Someone, and I mention no Guildmistresses, wrote HAM SANDWHICHS at the bottom of the minutes. Simply too many capitals for my liking, and it's spelt PIG.
! A Memo That Is About How Cool My Phone Is
I downloaded the programming software the other day - apparently if you flip a bit it has dictaphone capabilities too
--
I like airplanes. I like anywhere that isn't a proper place. I like in-betweens.
Delirium, Sandman: Brief Lives (Neil Gaiman)
I'm not linking this one up, use the tiki search function, or just copy and paste http://claws.uct.ac.za/clawtiki/tiki-index.php?page=
Minutes of the Meeting of November 11 2004
Present: Ian "Gazebo" K (CLAWthing), Sean "My mom is going to kill me" F (Guildmistress), Mike "Coup d'etat" D (CLAWroom subcommittee), d@vid "Tiki blather" s (Scrivener), Tai "Blame Canada" S (Warlord), Adam "Total War" J (just this guy, you know?)
Apologies: Everyone else, Sean's mom
The rumours are true... see ORIENTATION 2005
(:toc:)
Dragonfire 2004
Mugs bubble-wrapped & at Ian's
d@vid to send addresses to Mike (*)
To be posted (*)
Website updates: Butler's spon logo - waiting for Meester Sharpe (*)
- see also: monthly LARP sponsorship? logo on CLAWsite? (GUILDMISTRESS)
- not mention connection with that guy who makes them number the pizzas ;>
CLAWroom
current status: unoptimistic but still in progress
- Mike to persue next year (waiting further bureaucratic feedback)
- starting combing campus for office space again
society lockers: R15/annum
- encode chairperson's card for access to SDSD
- Mike to confirm encoding process with campus security (*)
library lockers are in the chapel, empty
- library status: stuff is disappearing, to email for books lying around in people's homes (*)
- d@vid to persue Special Collections option (*)
Funding 2005
We got what we asked for and a little bit extra. Next time we must ask for more.
Requested an SDSD financial procedure book; SDSD financial procedure book on its way.
Card signatories: To be done next year when Graham is back; in the meanwhile, Andrea has card (*)
Intersocieties
Ian has been contacted by the SRC Societies contact (name?)
Ian to get contact details for: FilmSoc?, DramaSoc?, Chess Club (before Orientation?) (*)
Committee generally not keen on idea for live chess game (cf. OldiesMeeting?); can we get 17 CLAWmembers who are? (*)
See also LARP writing workshop idea (GUILDMISTRESS)
Regular WORG days are planned: general schools event rather than single school
- advertising in the Tattler (who? hendri?) (*)
- organise as charity event (e.g. like SchpatCON?)
rpcoza - CLAWs to assist in funding - R240 for the year
- since then offer declined as rpcoza no longer need funding, not clear what their new plan is
There have been complaints about the new wiki engine
d@vid wants specific complaints by email or on tiki
- (Mike points out if the problem is with the tiki how can people...)
- Ian has problems with Konqueror: d@vid points out that Konqueror sucks (Ian points out that it used to work with PhpWiki?)
- since then, I've used the tiki on Konqueror with no problems, and Konqueror still sucks - d@vid
- Lab access: (eg, Comlabs) ongoing problem, not a TikiWiki? problem
- Registration and logging in: is going to stay; apparently there have been difficulties (not sure of details)
Moving back to PhpWiki?: not going to happen
- for completeness: because PhpWiki? crashes, and is no longer actively supported
Moving to another engine: PmWiki? once we've determined what the problems are, and if they're unsolvable, we might have to
- CLAWnet? subgestapo will look into this at the time
Moving forward: d@vid to post to cthulist, requesting specific complaints (*)
Guildmistress
LARPs will be organised on a case-by-case basis (re. crockery, food, GMs?)
- GMs? must indicate what they require
Possibility of Monthly LARP sponsorship from Butlers (pizzas not used much this year)
- To follow up with David Sharpe (who may be in Nambia by now) (*)
Training LARP GMs?: additional GMs?
- Guildmistress to confirm with GMs? if they are prepared to have trainees (on a per-LARP basis) (*)
- to find out which LARPs can be run sans writers (eg, Bunker) (*)
- d@vid points out LARP GMs? become LARP writers
There is no coordinated LARP writing schedule, but what about a LARP writing workshop?
- who in CLAWs is interested?
- Invite DramaSoc? and FilmSoc? members as well
- Means this will be introductory (incl. "What is LARPing?")
- No definite date set (*)
a mysterious note: T-SHIRTS, SEAN (*)
Farrago: contacted Robyn by tiki, she has GM notes, Ian is in England, will the plan come together? (*)
Warlord
Possibly in abstenia, possibly in Canada
To keep involved, grooming new potential warlords (any takers?)
The local wargaming scene is hotting up - c.f. new blood c.f. Magic c.f. didn't get round to that point
Focus: Dragonfire tournament
to give Wizardry 8 to Guildmistress (I think this has been done, else Sean has been hallucinating vividly)
Orientation 2005
SRC contact (name?) spoken to Ian re. booth
- Mike to be local contact while Ian is away
- It's Our Gazebo, Eric!!! - Ian to be reimbursed beginning of the year (*)
- now we need a banner, a NICE banner (speak to Brendan re. painting?) (*) (emailed)
- suggestion that it should be emblazoned with Mike's face: argent, a dewar rampant gules and a bordure sable bezanty
Free stuff: Coke, CLAWmarks 32, gmail accounts (optional for geeks :)
Leaflet: To be worked on not the minute before
- to include intro in addition to "like Choose Your Own Adventure"
LARPs:
- By Invitation Only (confirmed with Shelagh)
- High Seas (Ian to confirm with Jon W) (while he's away!?) (*)
Demos: Shade preference for GMs? running modules under the gazebo
KAOS: To start second week of lectures
- KAOSleague? a possibility (regular short KAOS runs) - Ian (*)
- Speaking to faculty student councils (to recruit players)
- Gumming humsquiggle? (I think I meant "Gun included in price")
Terry Pratchett? (see TERRY PRATCHETT)
Orientation party: One Ring? Gotham?
Organisation: Mike (*)
CLAWmarks 32
Reminder email (*) (done)
Badgering - d@vid (*)
Artists: We need filler art!
Primary Artists: Garrick, Michelle W, Simon P, Yancke, anyone we've left out? (Ada do you still do CM art?)
Other contacts: Tai's buddies, Adam J's buddies, Sean's brother (*)
Cover: Not finalised (*)
CM31? - d@vid to email tai for fonts (*)
Icon
- plane/train: train unless during varisty
- dates: from official site (rpg.co.za) - The tentative dates for ICON 2005 are 15 - 17 July 2005. The venue remains the Jabula Recreation Centre in Sandringham.
- to request travel budget as varsity starts (*)
- committee to designate organiser closer to the time
- accomodation, list of people to go, car rental
Dragonfire 2005
Michelle and ALISTAIR are doing historical recreation zombies (WWII) - time-travelling nazi zombies for jesus!!!
This just in from Mike: Atlas Games (Unknown Armies et al) will not be sponsoring overseas conventions (i.e. Dragonfire)
d@vid to check sponsorship for Sorcerer (*) (awaiting reply)
BOOKING VENUE - BOOKING VENUE - BOOKING VENUE (*)(*)(*)
status: we didn't get to this (*)
Egg to Wyrm
committee to-do list/annual planner
on the tiki: http://claws.uct.ac.za/clawtiki/tiki-index.php?page=EggToWyrm
"plan stall a week in advance" - pfft - we didn't actually get round to discussing this
Terry Pratchett
Going to Australia. Apparently may mean he will stop off in South Africa. d@vid to contact Colin Smythe (*) (awaiting reply)
Comment: no MitBH? - hedgehog (by d@vid on 2004-11-21 16:51:39)
I regret to say that Terry has just returned from an Australia/New Zealand trip and I don't know what S African tours are planned. I'll pass your email on. Colin Smythe
is it a bird, is it a plane? no! it's...
The minutes of Tuesday October 5 2004
- Apologies
- Sean apologised for working.
:Presents:Under the Christmas tree were: Graham, Hendri, Ian, John, Michelle, Mike, a giraffe, a pelly and me
Wiki
The Scrivener has not yet reached his if-one-more-person-asks-me-about-the-wiki limit. The Scrivener pointed out that until you hear the wiki is up, you can assume it is down. The Scrivener will in fact email the cthulist once the wiki is up. In the meanwhile, he will email the cthulist to explain the if-it's-not-up-it's-down protocol. (*)
October LARP
There was talk of By Invitation Only happening this Friday. I was too busy trying to get it to run any time but Friday to pay attention, so what's happening?
Sean to contact Shelagh? (*)
WORG Games Day
October 16th, 30th anniversary of D&D - held at Wynberg Boys High from 09h00
d@vid to post to cthulist (*)
Ian to collect names/number of attendees to submit to Davi (WORG Chair) (*)
We need willing GMs?. Enourage people, people.
End of year party
Venue: The One Ring
Date: Wednesday October 13 2004
Time: 21h00+
Sophie's Ghost -> R500
Announcement needs to be made (Ian?) (*)
Dragonfire 2004
The Chaosium prizes have arrived. Don't tell anyone. (*)
Mike to send notification/thank you (*)
Mike to post mugs (*)
d@vid to post local mugs (*)
Dragonfire 2005
Submissions:
All Flesh - Alex & Michelle (as previously reported)
Unknown Armies - Hendri & Brendan & their nipple rubbing escapades
- Mike pointed out that we should contact Atlas for actual sponsorship (*)
Witchcraft - Lucas
Sorcerer - d@vid
Need more fleshed out submissions. (*)
Old committee
Mike has submitted informal committee report to KD Hindle.
LOS -> Mike to submit to Mark (*)
Grant application
Graham to look over before handin on Wed Oct 6. Done.
Ian to make a photocopy before submission. (*)
Orientation availability
(in order of earliest available date)
- Mike
- should be available from January
:Hendri: loose & available
- John
- probably from January
:Michelle: until the beginning of February
- Ian
- after February 3
:Graham: until February 5, then after February 11
- d@vid
- definitely from February 13, probably earlier
Orientation
New SRC have not organised Orientation 2005? yet. (Still "settling in" to their comfy chairs? Haven't crashed a Merc yet?)
RAG Diary: R228 for a one-liner
- Ian to confirm details, eg description, use of URL rather than number (*)
Gazebo: Sean to follow up on making, d@vid on pricing. (*)
Demos at stalls. Roleplaying, wargaming, Blood Bowl.
Ian to look into tables and space once SRC have started "working". (*)
Orientation LARPs suggested: Ever After, Roxy, High Seas
Need confirmation (*)
Need to book Richard Luyt (*)
Article proposal deadline: December 1
- no articles not proposed will be accepted
- article proposees will be harrassed until they submit
Article submission deadline: January 16 (initiate extreme beatings)
CM editing: January 23
Software: Whatever Ada decides. Ada is layout monkey by plea bargain.
Publicity
Hendri suggested involvement in charity events.
(WORG Day used as an example, but that's not really a charity, is it?)
Then other discussion happened but I reshuffled it for clarity, then we were "done like the son of a gun". And then I did the minutes in a reasonable amount of time, too, so no excuses on the gazebos, Eric.
Andrea, I have a cheque from Mike for you. (*)
Well, it's made out in your name, so unless I change mine, it's useless to me.
(*) Designates a Thing to Do.
d@vid
--
Kelly did all his feats upon
The Devil's looking-glass, a stone
Where, playing with him at bo-peep,
He solv'd all problems ne'er so deep.
* Samuel Butler, Hudibras
nnnnnrgh, late, undated, sans absentees as well as those present,
buried in peat for nine months, these are...
The Minutes That Time Forgot
(tai didn't forget them, but he did forget to email me the warhammer
results again)
minor minutes policy issues: apart from being on time in future :P
- PUBLIC MINUTES: when the wiki is (eventually) up, shall I post minutes publically? keep the populace informed and so on (easy enough to designate some issues as non-public should the need arise)
- CLAWprefix?: on a related tangent, in public fora (email, notices, online posts), please FOR THE LOVE OF CTHULHU, use the CLAWprefix? correctly:
Dragonfire
Theme: Carnival (see recent post regarding expanded meanings)
Date: Not set - not a long weekend (*)
Contributions: Have been solicited by the CLAWthing (specifically,
Cthulhu, GURPS, probably D&D, other options open)
Contributions so far...
All Flesh Must Be Eaten: Alex & Michelle; Historical reenactment zombies
Sorcerer: d@vid; it's Sorcerer, goddammit
Munchkin: Reuel - the Friday before the weekend
Timetabling
The weekend before or after August 9 (*)
LARPs/Munchkin on Friday evening
Anything on Tuesday (August 9)? Not decided (*)
Committee
The Hoarder of Monies has entered the contents of the previous Purse String Holder's pulp-based accounting system into a "finance" "program". Everyone v impressed. Sam will kill us if we try anything.
New email addresses taken for CLAWsecure? mailing list.
End of year party
Hoarder presented with his first chance to say no. He didn't. The fool!
We will be paying for Sophie's Ghost and the sound system. (R100 /
band member + ?? for sound) (*)
Date: (?) was this decided (*)
Venue: The One Ring
Warhammer
David Sharpe won the SA national WH40K? competition. (Announced at SchpatCON?)
Scrivener still waiting for details to post to cthulist (*)
CLAWroom
Subcommitttee: Mike is head of CLAWroom? subcommittee; also helping are Ian, Hendri and Jonathan
- Edwina Goliath waiting for formal replies from subcommittees before forwarding to us.
- Brendan and Ian to draw up a list of locations already tried. (In response to suggestion that we should simply search for another location, which we already did, two years ago.) (*)
- Methodology of the CLAWshack?: a slab of concrete is laid, then the wendyhouse is built on top, ie. a v permanent structure
Is it neccessary to approach CPS in regards to the saga? (*)
Brendan noted that it's "fucked up" when the committee table is larger
than the CLAWs table.
Society lockers
Are they accessible after hours/on weekends? (*)
Library
- Lockers are still in chapel? (Check) (*)
- What is in the library? (In the chapel) (Check) (*)
roleplaying.co.za
Needs love. The Guildmistress forgot his password (but has since logged in, I saw him do it). Love requested by CLAWthing in recent cthulist post. (For rpcoza, not the CLAWthing. CLAWthing must make separate request for love, submit in triplicate and bury in peat for nine months.)
Orientation
Mike and Michelle in charge of CLAWs Orientation 2005?. (Ian away until first week of Feb)
Gazebo: Sean to investigate gazebo-making, d@vid to investigate
gazebo-pricing (*)
Special collections: Involve Tanya/SC in CLAWs Orientation (Details?) (*)
Sign ups: Price will be R40 (see also FUNDING MEETING)
Public posters for LARPs
Funding meeting & other finance issues
Quintin owes us: R3750 (travel grant) + R1225 (mugs)
Way past the month it was supposed to take.
Form for funding meeting
- Filled in (& submitted?) (*)
- CLAWmarks: 100 Orientation copies, +- 80 Dragonfire copies
- What is administrative (photocopying)? Answer: Not bloody much
- Membership to increase to R40
- (Request from d@vid for subsidising for CLAWmembers in CLAWs
events, eg LARPs - exact scheme not decided on) (*)
- Meeting will probably be sometime during Study Week (Half-Week?)
- Ian available for meeting before October 28th
- The Guildmistress must not grunt at the meeting
The wiki
Goddammit! (*) (*) (*)
Next meeting
- (via rpcoza) WORG Games Day: October 16, Wynberg Boys High, 09h00 (*)
- (via rpcoza) WC Roleplaying Guild: Meeting date not yet set (*)
(*) designates items that needs to be followed up/answered
d@vid
--
Kelly did all his feats upon
The Devil's looking-glass, a stone
Where, playing with him at bo-peep,
He solv'd all problems ne'er so deep.
* Samuel Butler, Hudibras
Comment: Just to clear that up... (by MoonFlake? on 2004-11-02 08:58:32)
The AFMBE module is being written by myself and ALASTAIR. I'm pretty sure I pointed that out. I'm pretty sure it was in writing in the module submission. Yes, in fact, it is in the first line.
