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Minutes of the Commitee Meeting 2005 January 9

...inasmuch as a meeting attended by mostly ex-committee members could be called one - more accurately an OldiesMeeting ?? :)

Present: Mike D, Sean F, Michelle H, John M, d@vid s, d@vid's phone, Garrick vO
:Apologies: Everyone else
In Durban (no need to apologise): Graham P
:In UK: Ian K
In Thailand?: Hendri C

** NB Ian and Tai, we gave you stuff to do ;) **

Committee business

It was noted, motioned, passed, confirmed and will in due course be defenestrated that John M will be Scrivener in 2005, since d@vid will be in Tokai, which is not the middle of nowhere, for most of the year.

See the end of the minutes for a painful demonstration of how to spell CLAWs ?, Dragonfire and other fun words.

CLAWmarks 32

No more nagging, deadlines have passed
We need art, nag for art!!!

d@vid s:
- editing & stuff, making submitters cry
Sean F:
- hassle GMs ? for campaign classifieds (e.g. Conrad, Tim)
Adrianna P:
- have birthday
- Scribusize, ready-to-print
actual printing:
- guess we have to do that too

Orientation schedule

PREVIOUSLY

Res + Faculty Orientation

MON FEB 14

Stand goes up, Gazebo lies in wait
CLAWmarks 32 available

Roleplaying demos
LARP sign-ups open

TUE FEB 15

Roleplaying demos
LARP: By Invitation Only - Briefing: 16h00, Run: 17h00 - 20h00

WED FEB 16

Roleplaying demos
LARP: High Seas - Briefing: 16h00, Run: 17h00 - 20h00

THU FEB 17

Sax Appeal Interruption

FRI FEB 18

RAG party?

SAT FEB 19

Adamastor (SCA) Valentine's Tournament (d@vid to confirm CLAWs interaction/promotion)
CLAWs party @ The One Ring - 19h00

(19, 19h00, nubile, other words beginning with n)

SUN FEB 20

No rest for the wicked

MON FEB 21

Freshers mistakenly attend first lectures

Notes

CLAWmarks 32:

Free with a coke on sign-up
R5 otherwise

Roleplaying demos:

In the shade of the gazebo
Preference to newbies

GMs ? required (speak to Sean)

LARP Sign up:

LARP scheduling currently tentative
Character sheet on sign-up, require cellphone #

Newbies oriented: Preference, low costume requirements
Backups required (speak to Sean)

Orientation Tasks

(Note new task-oriented structure! Also available in mint and peach.)

All of committee (including Mike, Michelle and various hangers-on):
- in costume at gazebo
- sean to help with costumes (e.g. John M)
- lassoing (see recent fwd to mailing list)
- promote Midweek Mayhem during Orientation
Ian K:
- print, enlarge, distribute flyers + posters
  - pending Garrick vO (posters), Michelle/John/d@vid (flyers)
  - NB SDSD can send posters to other campii for distribution
- printing of CLAWmarks 32?
Tai S:
- organise wargaming demos (presumably in tandem with roleplaying demos, speak to Sean)
Mike D:
- book stall for Orientation (done)
- location of stall? (for Garrick: posters)
- confirm Orientation dates (done)
- confirm dates/times of major events (e.g. RAG party)
- confirm day of By Invitation Only (left voicemail w/ Shelaaargh)
- send Michelle last flyer
- confirm the One Ring (pending? done?)
Sean F:
- Confirm status of banner
- (Backup plan: Mike/d@vid: Harry Brendan)
- Bandanas for High Seas
- bananas, and other things beginning with "ban"
- organising LARPs
  - GMs ? for both
  - preparing sign-up sheets, character sheets (x 2)
  - confirming availability on the day
- organising GMS for demo modules
  - emphasise shade offered by spanky gazebo
- settle the issue of the year-old t-shirts
Michelle H:
- new flyer
  - A5, single-sided, black & white
  - not just the Choose Your Own Adventure metaphor (to get last flyer from Mike)
  - required: CLAWs, http://claws.uct.ac.za, "Roleplaying & wargaming society"
  - optional: where the stand is (do we know?)
  - d@vid to edit (the knife! it culls!)
John M:
- can't sing, can't dance, generally available to help out
- helping Mike D with booking/dates (also seeing where SDSD is)
- helping Michelle H with flyer (the newbie's perspective)
d@vid s:
- ask Patrick S re lassoing (done)
- to explain CLAWs grammar (done, see Memo)
- edit new flyer (pending Michelle/John)
- add sean to cthudmasters (for once & future Guildmistressing)
- find & send Garrick CLAWs logo (as found on t-shirt)
- confirm interest in Adamastor Valentine's Tourny (new item)
- web stuff
- organise a logon for John M with Simon C
- prominent how to use tiki link (well, I made some bits bold, I'll add a big fat freshers' link too, I think)
- fresher oriented front page (resurrect that old one)
Garrick vO:
- declared High Don of Posters
  - A3, black & white
  - required: CLAWs, http://claws.uct.ac.za, "Roleplaying & wargaming society"
  - optional: where the stand is (do we know?)
  - pending: logo as on t-shirts (pending d@vid)

Other stuff (post-Orientation)

d@vid s:
- hassle Sean to implement Guildmistress ideas
Sean F:
- organise Midweek Mayhem GMing ? from cthudmasters, in advance (pending d@vid invite)
- organise GM/player feedback in MWM

! A Memo That Is Not About How Cool My Phone Is

Please note the following spellings, including capitalisation (or not) and spaces (or not)...

* CLAWs (small s, it's not an acronym)

* Dragonfire (no space)

* CLAWthing, CLAWmember, CLAWmarks, CLAWroom... (no space, capital CLAW)

* CLAWs Noticeboard, CLAWs party... (if not a prefix, it has an s)

CLAWs' or CLAWs's dependent on whether you write Achilles' or Achilles's (as opposed to Jones's, which is always Jones's), should it ever come to that.

The exception: ClawWiki ? (coz that's a traditional WikiWord ?)

SPON is always written in all caps, particular in the word SPONsor ?.

Someone, and I mention no Guildmistresses, wrote HAM SANDWHICHS at the bottom of the minutes. Simply too many capitals for my liking, and it's spelt PIG.

! A Memo That Is About How Cool My Phone Is

I downloaded the programming software the other day - apparently if you flip a bit it has dictaphone capabilities too

-- I like airplanes. I like anywhere that isn't a proper place. I like in-betweens.
Delirium, Sandman: Brief Lives (Neil Gaiman)