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CommitteeMinutesBlog: IHopeThisIsEverything

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Minutes of the Meeting of November 11 2004

Present: Ian "Gazebo" K (CLAWthing), Sean "My mom is going to kill me" F (Guildmistress), Mike "Coup d'etat" D (CLAWroom subcommittee), d@vid "Tiki blather" s (Scrivener), Tai "Blame Canada" S (Warlord), Adam "Total War" J (just this guy, you know?)


Apologies: Everyone else, Sean's mom

The rumours are true... see ORIENTATION 2005

(:toc:)

Dragonfire 2004

Mugs bubble-wrapped & at Ian's
d@vid to send addresses to Mike (*) To be posted (*)

Website updates: Butler's spon logo - waiting for Meester Sharpe (*)

• see also: monthly LARP sponsorship? logo on CLAWsite? (GUILDMISTRESS)
• not mention connection with that guy who makes them number the pizzas ;>

CLAWroom

current status: unoptimistic but still in progress

• Mike to persue next year (waiting further bureaucratic feedback)
• starting combing campus for office space again

society lockers: R15/annum

• encode chairperson's card for access to SDSD
• Mike to confirm encoding process with campus security (*)

library lockers are in the chapel, empty

• library status: stuff is disappearing, to email for books lying around in people's homes (*)
• d@vid to persue Special Collections option (*)

Funding 2005

We got what we asked for and a little bit extra. Next time we must ask for more.


Requested an SDSD financial procedure book; SDSD financial procedure book on its way.
Card signatories: To be done next year when Graham is back; in the meanwhile, Andrea has card (*)

Intersocieties

Ian has been contacted by the SRC Societies contact (name?)


Ian to get contact details for: FilmSoc?, DramaSoc?, Chess Club (before Orientation?) (*)
Committee generally not keen on idea for live chess game (cf. OldiesMeeting?); can we get 17 CLAWmembers who are? (*)


See also LARP writing workshop idea (GUILDMISTRESS)

Regular WORG days are planned: general schools event rather than single school

• advertising in the Tattler (who? hendri?) (*)
• organise as charity event (e.g. like SchpatCON?)

rpcoza - CLAWs to assist in funding - R240 for the year

• since then offer declined as rpcoza no longer need funding, not clear what their new plan is

CLAWnet?: Tiki

There have been complaints about the new wiki engine


d@vid wants specific complaints by email or on tiki

• (Mike points out if the problem is with the tiki how can people...)
• Ian has problems with Konqueror: d@vid points out that Konqueror sucks (Ian points out that it used to work with PhpWiki?)
  • since then, I've used the tiki on Konqueror with no problems, and Konqueror still sucks - d@vid
• Lab access: (eg, Comlabs) ongoing problem, not a TikiWiki? problem
• Registration and logging in: is going to stay; apparently there have been difficulties (not sure of details)

Moving back to PhpWiki?: not going to happen

• for completeness: because PhpWiki? crashes, and is no longer actively supported

Moving to another engine: PmWiki? once we've determined what the problems are, and if they're unsolvable, we might have to

• CLAWnet? subgestapo will look into this at the time

Moving forward: d@vid to post to cthulist, requesting specific complaints (*)

Guildmistress

LARPs will be organised on a case-by-case basis (re. crockery, food, GMs?)

• GMs? must indicate what they require

Possibility of Monthly LARP sponsorship from Butlers (pizzas not used much this year)

• To follow up with David Sharpe (who may be in Nambia by now) (*)

Training LARP GMs?: additional GMs?

• Guildmistress to confirm with GMs? if they are prepared to have trainees (on a per-LARP basis) (*)
• to find out which LARPs can be run sans writers (eg, Bunker) (*)
• d@vid points out LARP GMs? become LARP writers

There is no coordinated LARP writing schedule, but what about a LARP writing workshop?

• who in CLAWs is interested?
• Invite DramaSoc? and FilmSoc? members as well
• Means this will be introductory (incl. "What is LARPing?")
• No definite date set (*)

a mysterious note: T-SHIRTS, SEAN (*)

Farrago: contacted Robyn by tiki, she has GM notes, Ian is in England, will the plan come together? (*)

Warlord

Possibly in abstenia, possibly in Canada


To keep involved, grooming new potential warlords (any takers?)
The local wargaming scene is hotting up - c.f. new blood c.f. Magic c.f. didn't get round to that point


Focus: Dragonfire tournament

to give Wizardry 8 to Guildmistress (I think this has been done, else Sean has been hallucinating vividly)

Orientation 2005

SRC contact (name?) spoken to Ian re. booth

• Mike to be local contact while Ian is away
• It's Our Gazebo, Eric!!! - Ian to be reimbursed beginning of the year (*)
• now we need a banner, a NICE banner (speak to Brendan re. painting?) (*) (emailed)
• suggestion that it should be emblazoned with Mike's face: argent, a dewar rampant gules and a bordure sable bezanty

Free stuff: Coke, CLAWmarks 32, gmail accounts (optional for geeks :)


Leaflet: To be worked on not the minute before

• to include intro in addition to "like Choose Your Own Adventure"

LARPs:

• By Invitation Only (confirmed with Shelagh)
• High Seas (Ian to confirm with Jon W) (while he's away!?) (*)

Demos: Shade preference for GMs? running modules under the gazebo

KAOS: To start second week of lectures

• KAOSleague? a possibility (regular short KAOS runs) - Ian (*)
• Speaking to faculty student councils (to recruit players)
• Gumming humsquiggle? (I think I meant "Gun included in price")

Terry Pratchett? (see TERRY PRATCHETT)

Orientation party: One Ring? Gotham?
Organisation: Mike (*)

CLAWmarks 32

Reminder email (*) (done)


Badgering - d@vid (*)

Artists: We need filler art!


Primary Artists: Garrick, Michelle W, Simon P, Yancke, anyone we've left out? (Ada do you still do CM art?)
Other contacts: Tai's buddies, Adam J's buddies, Sean's brother (*)


Cover: Not finalised (*)

CM31? - d@vid to email tai for fonts (*)

Icon

• plane/train: train unless during varisty
• dates: from official site (rpg.co.za) - The tentative dates for ICON 2005 are 15 - 17 July 2005. The venue remains the Jabula Recreation Centre in Sandringham.
• to request travel budget as varsity starts (*)
• committee to designate organiser closer to the time
  • accomodation, list of people to go, car rental

Dragonfire 2005

Michelle and ALISTAIR are doing historical recreation zombies (WWII) - time-travelling nazi zombies for jesus!!!


This just in from Mike: Atlas Games (Unknown Armies et al) will not be sponsoring overseas conventions (i.e. Dragonfire)
d@vid to check sponsorship for Sorcerer (*) (awaiting reply)

BOOKING VENUE - BOOKING VENUE - BOOKING VENUE (*)(*)(*)

status: we didn't get to this (*)

Egg to Wyrm

committee to-do list/annual planner


on the tiki: http://claws.uct.ac.za/clawtiki/tiki-index.php?page=EggToWyrm
"plan stall a week in advance" - pfft - we didn't actually get round to discussing this

Terry Pratchett

Going to Australia. Apparently may mean he will stop off in South Africa. d@vid to contact Colin Smythe (*) (awaiting reply)

Comment: no MitBH? - hedgehog (by d@vid on 2004-11-21 16:51:39)

I regret to say that Terry has just returned from an Australia/New Zealand trip and I don't know what S African tours are planned. I'll pass your email on. Colin Smythe